Location: Sacramento, California

DPR Construction is seeking a Field Office Coordinator with at least 2+ years of commercial construction experience for our Sacramento, CA office. This individual will be ultimately responsible for the day to day bookkeeping of project documents.

As an integral member of this dynamic office, the ideal candidate exemplifies DPR’s four core values- integrity, uniqueness, enjoyment and ever-forward. Field Office Coordinators work closely with all members of the project team (Project Managers, Engineers, Superintendents, and Project Accountants. Responsibilities include, but not limited to:

Subcontracts

  • Assemble contracts, gather all information such as schedules, drawing logs, labor/equipment rates, insurance from subs, etc.
  • Track and follow-up on status of subcontracts and insurance; Upload documents to various programs, CMIC PM, Box
  • DPR’s prequalification process, help assist subcontractors filter through the system to be compliant
  • Generate, maintain, and manage document control for the construction project(s), including jobsite file organization and project logs

Change Management

  • Help accounting process subcontractor change orders- filing and/or mailing. Assist PA when needed.

Cost Management/Accounts Payable

  • Process invoices for the jobsite (code, enter, and file) and check requests
  • Assist with expense reporting and tracking
  • Help team members with P-card if necessary

Closeout

  • Manage & Archive all project documentation. Prepare all documents for long term storage at the end of the project
  • Assist project team with creating closeout log and send requests to subs for information; follow-up
  • Compile and reproduce project closeout documents before the end of the project

General- Document Control

  • Generate and maintain jobsite binders/logs including project directory, progress phots, MEO invoices, RFI’s, project specifications and updates.
  • Generate, maintain, and manage document control for the construction project(s), including jobsite file organization and project logs
  • Create forms or procedures to help project team; assist with all correspondence
  • Archive all project documentation. Prepare all documents for long term storage at the end of the project

General- Office Items

  • Address field questions from visitors or subs
  • Maintain jobsite files, filing- both electronic and some hard copy
  • Create forms or procedures to help project team; assist with all correspondence
  • Manage jobsite office / supplies (inventory & purchasing) to include office supplies & equipment, first-aid cabinets, safety equipment, furniture when necessary
  • Ship/mail packages
  • Order lunches, assist with event planning such as milestone celebrations

We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines. The successful candidate will possess:

  • A strong work ethic and a “can-do” attitude
  • Excellent listening skills and have strong communication skills
  • Ability to identify and resolve complex issues
  • Effective interpersonal and leadership skills.
  • Proficient computer skills, specifically in Microsoft Office Suite

Contact: Jeff Renshaw


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