Location: San Diego, California

DPR Construction is seeking a Field Office Coordinator for our San Diego, CA business unit with an initial one (1) year assignment to a project located in Irvine, CA. This individual will be ultimately responsible for the day to day administrative support of the jobsite team.

As an integral member of this dynamic office, the ideal candidate exemplifies DPR’s four core values- integrity, uniqueness, enjoyment and ever-forward. Field Office Coordinators work closely with all members of the project team (Project Managers, Engineers, Superintendents, and Project Accountants. Responsibilities include, but not limited to:

Subcontracts

  • Assemble subcontracts, gather all information such as schedules, drawing logs, labor/equipment rates, insurance from subs, etc.
  • Track and follow-up on status of subcontracts and insurance; Upload documents to various programs, CMIC PM, Box
  • Maintain: subcontractor log, and insurance for subcontractors, tiered subs and crane companies
  • DPR’s prequalification process, help assist subcontractors filter through the system to be compliant
  • Generate, maintain, and manage document control for the construction project(s), including jobsite file organization and project logs

Change Management

  • Help accounting process subcontractor change orders- filing and/or mailing. Assist PA when needed.

Cost Management/Accounts Payable

  • Process invoices for the jobsite (code, enter, and file) and check requests
  • Help team members with P-card if necessary

Closeout

  • Manage & Archive all project documentation. Prepare all documents for long term storage at the end of the project
  • Assist project team with creating closeout log and send requests to subs for information; follow-up
  • Compile and reproduce project closeout documents before the end of the project. Collect Operation & Maintenance manuals, warranties, extra stick items, test reports and as-builts.

General- Document Control

  • Create and maintain project directory
  • Generate and maintain jobsite binders/logs including project directory, progress phots, MEO invoices, RFI’s, project specifications and updates.
  • Generate, maintain, and manage document control for the construction project(s), including jobsite file organization and project logs
  • Create forms or procedures to help project team; assist with all correspondence
  • Archive all project documentation. Prepare all documents for long term storage at the end of the project
  • Help the Safety Coordinator with setup, tracking, filing and copies.  Collect IIPP/MSDS from all subs.
  • Maintain the ‘Right to Know’ corner.
  • Label and maintain all permit documentation includeing permits and permit drawings.

General- Office Items

  • Field questions from visitors or subs – reception duties. 
  • Order office supplies and maintenance of all office machines.
  • Setup and demobilize jobsite trailer.
  • Help team with ordering jobsite items such as safety vests, hard hats, glasses, shaker plates, SWPPP items (Stormwater Pollution Prevention Plan).
  • Order furniture/equipment when necessary.
  • Setup coffee service (stay within budget provided by PM)
  • Coordinate milestone celebrations.
  • Office management.
  • Ship/mail packages for project.
  • Order food for meetings.
  • Help with company fundraisers.
  • Help with jobsite signage, creating, collecting, posting.
  • Help with internet issues (connectivity) or power issues.
  • Interoffice mail, distribute and send.
  • Help with jobsite situations, portable toilets, waste management, etc.
  • Keep trailer tidy, help with conference room reservations
  • Able to write corporate level communications

Software knowledge

  • Must have working knowledge of Microsoft Office (Outlook, Excel, Word, etc.)
  • Working knowledge of Bluebeam Studio, CMIC or similar project management software, and Autodesk products, a plus.

We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines. The successful candidate will possess:

  • A strong work ethic and a “can-do” attitude
  • Excellent listening skills and have strong communication skills
  • Ability to identify and resolve complex issues
  • Effective interpersonal and leadership skills.
  • Proficient computer skills, specifically in Microsoft Office Suite

Contact: .(JavaScript must be enabled to view this email address)


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