Location: Redwood City, California

DPR Construction is seeking an Administrative Assistant for our Self Performed Work groups with at least 2+ years of commercial construction experience for our Northern California (San Francisco Bay Area) region.

SPW Administrative Assistants will work closely with all members of the SPW team (Project Executive, Estimators, Superintendents, Engineers, Various Craft personnel, as well as people from other parts of DPR. Responsibilities will include but may not be limited to the following:

Assist in project setup;

  • Set up job files
  • Help generate Purchase Orders and/or Subcontracts

Assist Estimating

  • Set up Estimating Files
  • Order Plans
  • Help put bid proposals together

Time Entry

  • Enter Craft and Admin Time into cost accounting system
  • Verify hours/employee
  • Make time adjustments as needed

Invoices

  • Track and code invoices for projects
  • Enter coded invoices into cost accounting system
  • Review and enter coding for credit card statements

Billings

  • Create Billing Invoices
  • Labor
  • Equipment
  • Develop and maintain Billings Log

Assist / Manage jobsite Close-out process;

  • Create closeout matrix
  • Obtain & organize closeout Deliverable items

Manage archive process;

  • Maintain all documents for easy archive transition
  • Archive (box / bag) all documents/drawings; clearly mark all packages
  • Create and maintain archive log for future reference

We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines. The successful candidate will possess:

  • Excellent listening skills and have strong communication skills
  • Ability to identify and resolve complex issues
  • Proficient computer skills in Microsoft Office Suite
  • 2+ years of experience as an Field Office Coordinator within the Construction Industry
  • A strong work ethic and a “can-do” attitudeDPR Construction is seeking a Administrative Assistant for our Self Performed Work groups with at least 2+ years of commercial construction experience for our Northern California (San Francisco Bay Area) region.

Contact: .(JavaScript must be enabled to view this email address)


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